How to Report Phishing in Outlook: The Complete Guide to Report Phishing Emails, Suspicious Email, and Scams in Microsoft Outlook

If you’re searching for how to report phishing in Outlook, you’re not alone. Every day, thousands of users receive a phishing email, a suspicious message, or a deceptive scam designed to steal personal information, passwords, or even access to a bank account.

Table of Contents

At mail experts, we help businesses and individuals secure their email in Outlook, protect their Microsoft 365 environments, and respond properly to phishing and suspicious threats. This comprehensive guide will walk you step-by-step through:

How to report phishing emails in Outlook
How to use the Report button in Outlook
How to report suspicious email in Outlook desktop and Outlook on the web
How to report phish using Microsoft tools
What admins should do in Microsoft 365 and Exchange Online
How to prevent future phishing attempts

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And if you’re also dealing with junk email or spam, read our detailed guide here:
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Now let’s dive into everything you need to know about how to report phishing in Outlook.

Why You Must Report Phishing Emails in Outlook Immediately

A single phishing message can lead to:

Compromised Microsoft 365 accounts
Stolen passwords
Unauthorized access to your Exchange Online environment
Data breaches
Financial loss
Identity theft
Exposure of personal information

Phishing and suspicious email threats are becoming more advanced. Attackers spoof legitimate senders, create deceptive login pages, and trick users into clicking malicious attachments or links.

When you report phishing emails in Outlook, you:

Help Microsoft improve spam filters
Protect other users in your organization
Alert admins to a phishing attempt
Prevent malicious emails from spreading
Strengthen your email security platform

Understanding how to report phishing in Outlook is no longer optional — it’s essential.

Report Phishing Email in Outlook: Step-by-Step Guide

How to Report Phishing in Outlook Desktop (Microsoft 365 / Office 365)

The Outlook desktop app for Windows is one of the most commonly used email clients. If you’re using Outlook desktop under Microsoft 365 or Office 365, follow these steps.

Step 1: Open the Suspicious Email

Go to your Inbox
Select the suspicious email
Do NOT click links
Do NOT open attachments

Step 2: Use the Report Button in Outlook

In the top menu, click the Report button
Select Report Phishing or Report Junk
Confirm the action

The message will automatically move to the Junk Email folder, and Microsoft will analyze it.

This is the safest way to report phishing emails in Outlook desktop.

What If You Don’t See the Phish Button in Outlook?

Sometimes, the phish button in Outlook is not enabled.

In that case:

Click the three dots in the top ribbon
Look for “Report Message”
Or check if your organization installed the Microsoft add-in

If the Report Phish option isn’t available, contact your help desk or admins.

Report Phishing Using Outlook on the Web (OWA)

How to Report Phishing in Outlook on the Web

If you’re using Outlook on the web through Microsoft Edge or another browser:

Open your Inbox
Select the suspicious message
Click the three dots (More actions)
Select Report
Choose Report phishing

This sends the phishing email to Microsoft for review and moves it to the Junk folder.

Outlook on the web makes it simple to report a message quickly and safely.

Report Phish in Outlook Desktop App for Windows

If you are using the newer Outlook desktop app for Windows:

Open the phishing email
Click the Report button in Outlook
Select Report Phish
Confirm

The email will automatically be moved out of your inbox and analyzed.

How to Report Suspicious Email in Outlook Mobile App (iOS & Android)

Phishing messages don’t only appear on desktop.

Report Phishing in Outlook Mobile App

For iOS or Android:

Open the Outlook mobile app
Select the suspicious email
Tap the three dots
Select “Report”
Choose “Report phishing”

This protects your Microsoft 365 account even when using mobile devices.

Report Junk vs Report Phishing: What’s the Difference?

Understanding the difference helps you choose correctly.

Report Junk

Use this when:

The email is spam
It’s unwanted email
It’s promotional but not malicious

Report Phishing

Use this when:

The email is deceptive
It requests personal information
It tries to steal your password
It contains malicious links
It’s a phishing attempt
It’s a scam pretending to be legitimate

When in doubt, report phishing.

Forward Phishing Emails to Admins

If your organization has internal security policies:

Forward phishing emails to your help desk
Report suspicious email internally
Attach the original message as an attachment
Do NOT copy and paste content

Admins can then analyze headers and check for spoof activity in Exchange Online.

What Happens After You Report Phishing Emails?

When you use the report button in Outlook:

Microsoft scans the message
Spam filters improve automatically
Sender may be added to blocked senders list
Malicious emails get flagged
Other users are protected

In Microsoft 365 environments, reporting phishing strengthens the entire platform.

How Admins Handle Reported Phishing in Microsoft 365

For Admins: Managing Phishing and Suspicious Email

If you are an admin in Microsoft 365 or Office 365:

Monitor reports in the Microsoft 365 portal
Review threat analytics
Use Exchange Online protection tools
Update spam filters
Add senders to blocked senders list
Investigate phishing attempt patterns

Admins can configure:

Report message add-in
Phish button in Outlook
Automatic filtering rules
Quarantine settings

Professional phishing protection is critical for business environments.

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How to Identify a Phishing Email Before You Report It

Knowing how to report phishing in Outlook is step one. Knowing how to identify phishing is step two.

Signs of a Suspicious Email

Urgent language
Fake Microsoft branding
Spoofed sender address
Request for password reset
Bank account warning
Suspicious attachment
Malicious link
Poor grammar
Threat of account suspension

Phishing and suspicious messages often appear legitimate — but small details reveal the scam.

What to Do If You Clicked a Phishing Message

If you accidentally clicked:

Disconnect from internet
Change your Microsoft 365 password
Enable multi-factor authentication
Contact your help desk
Report the message immediately
Scan device for malicious software

Acting quickly reduces the threat.

Update Your Version of Outlook for Better Protection

Security improves with updates.

Ensure your:

Outlook desktop app
Outlook on the web
Mobile app
App for Windows
Microsoft Edge browser

Are fully updated.

Newer version of Outlook includes improved phishing detection and spam filters.

Why Businesses Need Advanced Phishing Protection

Basic report features are helpful — but not enough for organizations handling sensitive data.

At mail experts, we implement:

Advanced email filtering
Threat intelligence
Exchange Online security hardening
Microsoft 365 configuration
Anti-spoof protection
Deceptive link blocking
Attachment sandboxing
Knowledge base training for employees

Don’t rely only on default spam filters.

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Common Phishing and Suspicious Scams in Outlook

Fake Microsoft 365 Login

Spoofed sender
Link to fake portal
Password theft attempt

Bank Account Alert Scam

Claims unusual activity
Urgent verification request
Malicious phishing website

Fake Invoice Attachment

Attachment contains malware
Installs malicious software automatically

Office 365 Account Suspension

Threat message
Requests personal information

Report phish immediately when you see these patterns.

Using Outlook Safely: Best Practices

Never share password via email
Verify sender carefully
Use multi-factor authentication
Regularly update Outlook
Review junk email folder
Check blocked senders list
Enable anti-spoof policies

How to Reduce Unwanted Email and Spam

If your inbox is full of unwanted email, junk email, or spam:

Read our full guide:
👉 https://mailexperts.io/how-to-stop-spam-emails/

Reducing spam improves phishing visibility and lowers risk.

Frequently Asked Questions About How to Report Phishing in Outlook

How Do I Report Phishing in Outlook Desktop?

Select the suspicious message → Click Report → Choose Report Phishing.

Can I Report Phishing in Outlook on the Web?

Yes. Click the three dots → Select Report → Choose Report phishing.

What If I Don’t See the Button in Outlook?

Contact your admins or help desk to enable the Report Message add-in.

Does Reporting Phishing Delete the Email?

Yes. It moves to the Junk Email folder automatically.

Should I Forward Phishing Emails?

Only forward phishing emails as an attachment to security teams.

Why Choose Mail Experts for Phishing Protection?

At mail experts, we don’t just tell you how to report phishing in Outlook — we build complete protection systems.

We help businesses:

Configure Microsoft 365 securely
Harden Exchange Online
Deploy anti-phishing controls
Train employees
Prevent spoof attacks
Reduce malicious emails
Secure email in Outlook across desktop, web, and mobile

Cyber threats evolve daily. Your protection should too.

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Final Thoughts: Mastering How to Report Phishing in Outlook

Understanding how to report phishing in Outlook is one of the most important skills in today’s digital workplace.

Every suspicious email you report:

Protects your organization
Improves Microsoft security systems
Reduces phishing attempts
Prevents data breaches
Stops scams before they spread

If you want real protection beyond basic reporting tools, partner with mail experts today.

Your inbox is the front door to your digital life.
Make sure it’s secure.

And remember:

If it looks suspicious —
If it requests personal information —
If it asks for your password —
If it feels deceptive —

Don’t ignore it.

Report phishing emails in Outlook immediately.